[More in this Article...]

How to import mail into your gmail account

Originally from gHacks tech news by Martin

Engtech has developed a solution that many of us have been waiting for. Although I am pretty much an online software user now, I still utilize Microsoft Outlook for email and some scheduling. Which really created problems when on the road, and away from my sole machine. Engtech is using some software called ScheduleWorld.

[More in below Article...]

Syncing MS Outlook with Google Calendar and Gmail

Originally from Download Squad by Chris Gilmer

Export and Save Word or Excel Documents as Acrobat PDF or XPS Files Directly from Microsoft Office 2007 with Add-in

Originally from My Digital Life by Administrator

This Premium package is not done by openoffice.org but the package is completely developed based on Openoffice code. Beside that, This Premium Package is supporting multiple languages available and English Windows version here.

[Read more in below article...]

OpenOffice 2.0.3 Premium

Originally from AdGlobe Blog – Explore IT, Tech and Monetize way information on Internet by noemail@noemail.org (km)

How to Automatically Sync Google Calender with Outlook

Originally from Dumb Little Man – Tips for Life by noemail@noemail.org (Dumb Little Man)

1. Basic components of Excel
2. Creating, saving and working with files
3. Basic formatting
4. Data types
5. Finding and replacing data
6. Printing you data

[Read more in below artilces..]

Excel Basic Tutorials

Originally from All about Microsoft Excel by xlmaster

Remove Microsoft Word Manual Formatting or Copied Formatting from External Source

Originally from My Digital Life by Administrator

Another way to move “My Documents”, as well as a number of other special folders, is to use the Microsoft Power Toy, TweakUI, which I discussed in an earler entry.

How to move the “My Documents” folder to another location

Originally from Windows Tips and Tricks by Vic

Google Analytics, which is basically the former Urchin hosted on Google servers and delivered for free, is now available without invitation that who wants to use it to interact with their website. Google Analytics lets you see information about user visitors, identify navigational issues, track keywords, where visitors are coming from and analyze your performance. Analytics will also tie into your Google AdWords account to measure your total AdWords campaign effectiveness.

Google Analytics has a nice interface with with Executive, Conversion, Marketing, and Content summaries, as well as Marketing Optimization, and Content Optimization reports to ease you how good is your website peformance.

Writely, Online word processing tools that acquired by Google this year, Previously you need an invitation to enjoy writely services. But Writely Blog is proud to announce that Writely access is now free for everyone. Just sign up for an account to est writely services.

My Note

i have using Google Analytics around few month, i found its very useful especially i tracking several website under one account and give me a nice reports about my website visitor and keyword peformance. But i still no testing out Writely service yet… Perhaps you can drop me so comment about writely if you have try the services out …

Google Analytics and Writely for everyone

Originally from AdGlobe Blog – Explore IT, Tech and Monetize way information on Internet by noemail@noemail.org (km)

via: votja

Technorati Tags: opens office, office, word, excel, power point, windows, open source, free software

Microsoft Office Viewer (for OpenOffice users)

Originally from Open Source Toolbox by uri.sharf@gmail.com (uri)

Display and use windows

To do this Press
Switch to the next program.
ALT+TAB

Switch to the previous program.
ALT+SHIFT+TAB

Display the Windows Start menu.
CTRL+ESC

Close the selected workbook window.
CTRL+W or CTRL+F4

Restore the window size of the selected workbook window.
CTRL+F5

Switch to the next pane in a worksheet that has been split (Window menu, Split command).
F6

Note When the task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) is visible, F6 includes that pane when switching between panes.

Switch to the previous pane in a worksheet that has been split.
SHIFT+F6

Note When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.

When more than one workbook window is open, switch to the next workbook window.
CTRL+F6

Switch to the previous workbook window.
CTRL+SHIFT+F6

When a workbook window is not maximized, perform the Move command (on the Control menu for the workbook window). Use the arrow keys to move the window, and when finished press ESC.
CTRL+F7

When a workbook window is not maximized, perform the Size command (on the Control menu for the workbook window). Use the arrow keys to resize the window, and when finished press ENTER.
CTRL+F8

Minimize a workbook window to an icon.
CTRL+F9

Maximize or restore the selected workbook window.
CTRL+F10

Copy a picture of the screen to the Clipboard.
PRTSCR

Copy a picture of the selected window to the Clipboard.
ALT+PRINT SCREEN

Access and use smart tags

To do this Press
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
ALT+SHIFT+F10

Select the next item in a smart tag menu.
DOWN ARROW

Select the previous item in a smart tag menu.
UP ARROW

Perform the action for the selected item in a smart tag menu.
ENTER

Close the smart tag menu or message.
ESC

Tip

You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.

If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Web site. On the Help menu, click Microsoft Office Online and search for “Microsoft Office Sounds.” After you’ve installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.

Access and use task panes

To do this Press
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)
F6

Notes

If pressing F6 doesn’t display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
In a worksheet that has been split (Window menu, Split command), F6 includes the split panes when switching between panes.

When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
CTRL+TAB

When a task pane is active, select the next or previous option in the task pane
TAB or SHIFT+TAB

Display the full set of commands on the task pane menu
CTRL+SPACEBAR

Move among choices in a selected submenu; move among certain options in a group of options
DOWN ARROW or UP ARROW

Open the selected menu, or perform the action assigned to the selected button
SPACEBAR or ENTER

Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item
SHIFT+F10

When a menu or submenu is visible, select the first or last command on the menu or submenu
HOME or END

Scroll up or down in the selected gallery list
PAGE UP or PAGE DOWN

Move to the top or bottom of the selected gallery list
CTRL+HOME or CTRL+END

Access and use menus and toolbars

To do this Press
Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.
F10 or ALT

When a toolbar is selected, select the next or previous button or menu on the toolbar.
TAB or SHIFT+TAB

When a toolbar is selected, select the next or previous toolbar.
CTRL+TAB or CTRL+SHIFT+TAB

Open the selected menu, or perform the action for the selected button or command.
ENTER

Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item.
SHIFT+F10

Display the Control menu for the Excel window.
ALT+SPACEBAR

When a menu or submenu is open, select the next or previous command.
DOWN ARROW or UP ARROW

Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.
LEFT ARROW or RIGHT ARROW

Select the first or last command on the menu or submenu.
HOME or END

Close an open menu. When a submenu is open, close only the submenu.
ESC

Display the full set of commands on a menu.
CTRL+DOWN ARROW

Show or hide the Standard toolbar.
CTRL+7

Note You can select any menu command on the menu bar or on a displayed toolbar with the keyboard. To select the menu bar, press ALT. Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you want. Press the underlined letter in the menu that contains the command you want. In the menu that appears, press the underlined letter in the command that you want.

Resize and move toolbars and task panes

Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).

Press CTRL+TAB repeatedly to select the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) you want.

Do one of the following:

Resize a toolbar

In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.

Select the Size command, and then press ENTER.

Use the arrow keys to resize the toolbar.

Move a toolbar

In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.

Select the Move command, and then press ENTER.

Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.

Resize a task pane

In the task pane, press CTRL+SPACE to display a menu of additional commands.

Use the DOWN ARROW key to select the Size command, and then press ENTER.

Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.

Move a task pane

In the task pane, press CTRL+SPACE to display a menu of additional commands.

Use the DOWN ARROW key to select the Move command, and then press ENTER.

Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.

When you are finished moving or resizing, press ESC.

Use dialog boxes

To do this Press
Move to the next option or option group.
TAB

Move to the previous option or option group.
SHIFT+TAB

Switch to the next tab in a dialog box.
CTRL+TAB or CTRL+PAGE DOWN

Switch to the previous tab in a dialog box.
CTRL+SHIFT+TAB or CTRL+PAGE UP

Move between options in an open drop-down list, or between options in a group of options.
Arrow keys

Perform the action for the selected button, or select or clear the selected check box.
SPACEBAR

Open the list if it is closed and move to that option in the list.
First letter of an option in a drop-down list

Select an option, or select or clear a check box.
ALT+ the underlined letter in an option

Open the selected drop-down list.
ALT+DOWN ARROW

Perform the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
ENTER

Cancel the command and close the dialog box.
ESC

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.

To do this Press
Move to the beginning of the entry.
HOME

Move to the end of the entry.
END

Move one character to the left or right.
LEFT ARROW or RIGHT ARROW

Move one word to the left.
CTRL+LEFT ARROW

Move one word to the right.
CTRL+RIGHT ARROW

Select or unselect one character to the left.
SHIFT+LEFT ARROW

Select or unselect one character to the right.
SHIFT+RIGHT ARROW

Select or unselect one word to the left.
CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the right.
CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.
SHIFT+HOME

Select from the insertion point to the end of the entry.
SHIFT+END

Use the Open, Save As, and Insert Picture dialog boxes

The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.

To do this Press
Go to the previous folder
ALT+1

Up One Level button: open the folder up one level above the open folder
ALT+2

Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)
ALT+3

Delete button: delete the selected folder or file
ALT+4

Create New Folder button: create a new folder
ALT+5

Views button: switch among available folder views
ALT+6

Tools button: show the Tools menu
ALT+7 or ALT+L

Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file
SHIFT+F10

Move between options or areas in the dialog box
TAB

Open the Look in list
F4 or ALT+I

Refresh the file list
F5

Use the Help task pane and Help window

The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help task pane
To do this Press
Display the Help task pane.
F1

Switch between the Help task pane and the active application.
F6

Note In a worksheet that has been split (Window menu, Split command), F6 includes the split panes when switching between panes.

Select the next item in the Help task pane.
TAB

Select the previous item in the Help task pane.
SHIFT+TAB

Perform the action for the selected item.
ENTER

In a Table of Contents, select the next and previous item, respectively.
DOWN ARROW and UP ARROW

In a Table of Contents, expand and collapse the selected item, respectively.
RIGHT ARROW and LEFT ARROW

Move back to the previous task Pane.
ALT+LEFT ARROW

Move forward to the next task Pane.
ALT+RIGHT ARROW

Open the menu of Pane options.
CTRL+SPACEBAR

Close and reopen the current task pane.
CTRL+F1

Expand a +/- list.
RIGHT ARROW

Collapse a +/- list.
LEFT ARROW

In the Help window
To do this Press
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
TAB

Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article
SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
ENTER

Move back to the previous Help topic.
ALT+LEFT ARROW

Move forward to the next Help topic.
ALT+RIGHT ARROW

Print the current Help topic.
CTRL+P

Scroll small amounts up and down, respectively, within the currently-displayed Help topic.
UP ARROW AND DOWN ARROW

Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.
PAGE UP AND PAGE DOWN

Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.
ALT+U

Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).
SHIFT+F10

Keys for workbooks and worksheets
Preview and print

To do this Press
Display the Print dialog box.
CTRL+P or CTRL+SHIFT+F12

Use the following keys in print preview (to get to print preview, press ALT+F, then press V):

To do this Press
Move around the page when zoomed in.
Arrow keys

Move by one page when zoomed out.
PAGE UP or PAGE DOWN

Move to the first page when zoomed out.
CTRL+UP ARROW or CTRL+LEFT ARROW

Move to the last page when zoomed out.
CTRL+DOWN ARROW or CTRL+RIGHT ARROW

Work with worksheets

To do this Press
Insert a new worksheet.
SHIFT+F11 or ALT+SHIFT+F1

Move to the next sheet in the workbook.
CTRL+PAGE DOWN

Move to the previous sheet in the workbook.
CTRL+PAGE UP

Select the current and next sheet. To cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a different sheet, press CTRL+PAGE UP.
SHIFT+CTRL+PAGE DOWN

Select the current and previous sheet.
SHIFT+CTRL+PAGE UP

Rename the current sheet (Format menu, Sheet submenu, Rename command).
ALT+O, H, R

Move or copy the current sheet (Edit menu, Move or Copy Sheet command).
ALT+E, M

Delete the current sheet (Edit menu, Delete Sheet command).
ALT+E, L

Move and scroll within worksheets

To do this Press
Move one cell up, down, left, or right.
Arrow keys

Move one cell to the right.
TAB

Move one cell to the left.
SHIFT+TAB

Move to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or worksheet borders.).
CTRL+arrow key

Move to the beginning of the row.
HOME

Move to the beginning of the worksheet.
CTRL+HOME

Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.
CTRL+END

Move down one screen.
PAGE DOWN

Move up one screen.
PAGE UP

Move one screen to the right.
ALT+PAGE DOWN

Move one screen to the left.
ALT+PAGE UP

Switch to the next pane in a worksheet that has been split (Window menu, Split command).
F6

Note When the task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) is visible, F6 includes that pane when switching between panes.

Switch to the previous pane in a worksheet that has been split.
SHIFT+F6

Note When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.

Scroll to display the active cell.
CTRL+BACKSPACE

Display the Go To dialog box.
F5

Display the Find dialog box.
SHIFT+F5

Repeat the last Find action (same as Find Next).
SHIFT+F4

Move between unlocked cells on a protected worksheet.
TAB

Move within a selected range

To do this Press
Move from top to bottom within the selected range.
ENTER

Move from bottom to top within the selected range.
SHIFT+ENTER

Move from left to right within the selected range. If cells in a single column are selected, move down.
TAB

Move from right to left within the selected range. If cells in a single column are selected, move up.
SHIFT+TAB

Move clockwise to the next corner of the selected range.
CTRL+PERIOD

In nonadjacent selections, switch to the next selection to the right.
CTRL+ALT+RIGHT ARROW

Switch to the next nonadjacent selection to the left.
CTRL+ALT+LEFT ARROW

Note You can change the direction of movement after pressing ENTER or SHIFT+ENTER: press ALT+T and then O (Tools menu, Options command), press CTRL+TAB until the Edit tab is selected, and then change the Move selection after Enter settings.

Move and scroll in End mode

END appears in the status bar when End mode is selected.

To do this Press
Turn End mode on or off.
END key

Move by one block of data within a row or column.
END+arrow key

Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.
END+HOME

Move to the rightmost nonblank cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).
END+ENTER

Move and scroll with SCROLL LOCK on

When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK off, cell selection moves the distance you scroll. To scroll without changing which cells are selected , turn on SCROLL LOCK first.

To do this Press
Turn SCROLL LOCK on or off.
SCROLL LOCK

Move to the cell in the upper-left corner of the window.
HOME

Move to the cell in the lower-right corner of the window.
END

Scroll one row up or down.
UP ARROW or DOWN ARROW

Scroll one column left or right.
LEFT ARROW or RIGHT ARROW

Keys for selecting data and cells
Select cells, rows and columns, and objects

To do this Press
Select the entire column.
CTRL+SPACEBAR

Select the entire row.
SHIFT+SPACEBAR

Select the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.
CTRL+A

With multiple cells selected, select only the active cell.
SHIFT+BACKSPACE

Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
CTRL+SHIFT+SPACEBAR

Alternate between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+6

Select cells with specific characteristics

To do this Press
Select the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable report, select the entire PivotTable report.
CTRL+SHIFT+* (asterisk)

Select the array (array: Used to build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows and columns. An array range shares a common formula; an array constant is a group of constants used as an argument.) containing the active cell.
CTRL+/

Select all cells that contain comments.
CTRL+SHIFT+O (the letter O)

In a selected row, select the cells that don’t match the formula or static value in the active cell.
CTRL+
In a selected column, select the cells that don’t match the formula or static value in the active cell.
CTRL+SHIFT+|

Select all cells directly referenced by formulas in the selection.
CTRL+[ (opening bracket)

Select all cells directly or indirectly referenced by formulas in the selection.
CTRL+SHIFT+{ (opening brace)

Select cells that contain formulas that directly reference the active cell.
CTRL+] (closing bracket)

Select cells that contain formulas that directly or indirectly reference the active cell.
CTRL+SHIFT+} (closing brace)

Select the visible cells in the current selection.
ALT+; (semicolon)

Extend a selection

To do this Press
Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.
F8

Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range.
SHIFT+F8

Extend the selection by one cell.
SHIFT+arrow key

Extend the selection to the last nonblank cell in the same column or row as the active cell.
CTRL+SHIFT+arrow key

Extend the selection to the beginning of the row.
SHIFT+HOME

Extend the selection to the beginning of the worksheet.
CTRL+SHIFT+HOME

Extend the selection to the last used cell on the worksheet (lower-right corner).
CTRL+SHIFT+END

Extend the selection down one screen.
SHIFT+PAGE DOWN

Extend the selection up one screen.
SHIFT+PAGE UP

Extend the selection to the last nonblank cell in the same column or row as the active cell.
END+SHIFT+arrow key

Extend the selection to the last used cell on the worksheet (lower-right corner).
END+SHIFT+HOME

Extend the selection to the last cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).
END+SHIFT+ENTER

Extend the selection to the cell in the upper-left corner of the window.
SCROLL LOCK+SHIFT+HOME

Extend the selection to the cell in the lower-right corner of the window.
SCROLL LOCK+SHIFT+END

Keys for entering, editing, formatting, and calculating data
Enter data

To do this Press
Complete a cell entry and select the cell below.
ENTER

Start a new line in the same cell.
ALT+ENTER

Fill the selected cell range with the current entry.
CTRL+ENTER

Complete a cell entry and select the previous cell above.
SHIFT+ENTER

Complete a cell entry and select the next cell to the right.
TAB

Complete a cell entry and select the previous cell to the left.
SHIFT+TAB

Cancel a cell entry.
ESC

Move one character up, down, left, or right.
Arrow keys

Move to the beginning of the line.
HOME

Repeat the last action.
F4 or CTRL+Y

Create names (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales!C20:C30.) from row and column labels.
CTRL+SHIFT+F3

Fill down.
CTRL+D

Fill to the right.
CTRL+R

Define a name.
CTRL+F3

Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.).
CTRL+K

Enter the date.
CTRL+; (semicolon)

Enter the time.
CTRL+SHIFT+: (colon)

Display a drop-down list of the values in the current column of a range.
ALT+DOWN ARROW

Undo the last action.
CTRL+Z

Enter special characters

Press F2 to edit the cell, turn on NUM LOCK, and then press the following keys by using the numeric key pad:

To do this Press
Enters the cent character ¢.
ALT+0162

Enters the pound sterling character £.
ALT+0163

Enters the yen symbol ¥.
ALT+0165

Enters the euro symbol €.
ALT+0128

Enter and calculate formulas

To do this Press
Start a formula.
= (equal sign)

Move the insertion point into the Formula Bar when editing in a cell is turned off.
F2

In the Formula Bar, delete one character to the left.
BACKSPACE

Complete a cell entry from the cell or Formula Bar.
ENTER

Enter a formula as an array formula (array formula: A formula that performs multiple calculations on one or more sets of values, and then returns either a single result or multiple results. Array formulas are enclosed between braces { } and are entered by pressing CTRL+SHIFT+ENTER.).
CTRL+SHIFT+ENTER

Cancel an entry in the cell or Formula Bar.
ESC

In a formula, display the Insert Function dialog box.
SHIFT+F3

When the insertion point is to the right of a function name in a formula, display the Function Arguments dialog box.
CTRL+A

When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses.
CTRL+SHIFT+A

Paste a defined name (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales!C20:C30.) into a formula.
F3

Insert an AutoSum formula with the SUM function.
ALT+= (equal sign)

Copy the value from the cell above the active cell into the cell or the Formula Bar.
CTRL+SHIFT+” (quotation mark)

Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+’ (apostrophe)

Alternate between displaying cell values and displaying formulas.
CTRL+` (single left quotation mark)

Calculate all worksheets in all open workbooks.
F9

Note When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion with the calculated value.

Calculate the active worksheet.
SHIFT+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
CTRL+ALT+F9

Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
CTRL+ALT+SHIFT+F9

Edit data

To do this Press
Edit the active cell and position the insertion point at the end of the cell contents.
F2

Start a new line in the same cell.
ALT+ENTER

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents.
BACKSPACE

Delete the character to the right of the insertion point, or delete the selection.
DELETE

Delete text to the end of the line.
CTRL+DELETE

Display the Spelling dialog box.
F7

Edit a cell comment.
SHIFT+F2

Complete a cell entry and select the next cell below.
ENTER

Undo the last action.
CTRL+Z

Cancel a cell entry.
ESC

When the AutoCorrect Smart Tags is displayed, undo or redo the last automatic correction.
CTRL+SHIFT+Z

Insert, delete, and copy cells

To do this Press
Copy the selected cells.
CTRL+C

Display the Microsoft Office Clipboard (multiple copy and paste).
CTRL+C, immediately followed by another CTRL+C

Cut the selected cells.
CTRL+X

Paste copied cells.
CTRL+V

Clear the contents of the selected cells.
DELETE

Delete the selected cells.
CTRL+HYPHEN

Insert blank cells.
CTRL+SHIFT+PLUS SIGN

Format data

To do this Press
Display the Style dialog box.
ALT+’ (apostrophe)

Display the Format Cells dialog box.
CTRL+1

Apply the General number format.
CTRL+SHIFT+~

Apply the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHIFT+$

Apply the Percentage format with no decimal places.
CTRL+SHIFT+%

Apply the Exponential number format with two decimal places.
CTRL+SHIFT+^

Apply the Date format with the day, month, and year.
CTRL+SHIFT+#

Apply the Time format with the hour and minute, and AM or PM.
CTRL+SHIFT+@

Apply the Number format with two decimal places, thousands separator, and minus sign (–) for negative values.
CTRL+SHIFT+!

Apply or remove bold formatting.
CTRL+B

Apply or remove italic formatting.
CTRL+I

Apply or remove underlining.
CTRL+U

Apply or remove strikethrough.
CTRL+5

Hide the selected rows.
CTRL+9

Unhide any hidden rows within the selection.
CTRL+SHIFT+( (opening parenthesis)

Hide the selected columns.
CTRL+0 (zero)

Unhide any hidden columns within the selection.
CTRL+SHIFT+) (closing parenthesis)

Apply the outline border to the selected cells.
CTRL+SHIFT+&

Remove the outline border from the selected cells.
CTRL+SHIFT+_

Use the Border tab in the Format Cells dialog box

Press CTRL+1 to display this dialog box.

To do this Press
Apply or remove the top border.
ALT+T

Apply or remove the bottom border.
ALT+B

Apply or remove the left border.
ALT+L

Apply or remove the right border.
ALT+R

If cells in multiple rows are selected, apply or remove the horizontal divider.
ALT+H

If cells in multiple columns are selected, apply or remove the vertical divider.
ALT+V

Apply or remove the downward diagonal border.
ALT+D

Apply or remove the upward diagonal border.
ALT+U

Keys for filtering, outlining, and managing ranges
Use data forms (Data menu, Form command)

To do this Press
Move to the same field in the next record.
DOWN ARROW

Move to the same field in the previous record.
UP ARROW

Move to each field in the record, then to each command button.
TAB and SHIFT+TAB

Move to the first field in the next record.
ENTER

Move to the first field in the previous record.
SHIFT+ENTER

Move to the same field 10 records forward.
PAGE DOWN

Start a new, blank record.
CTRL+PAGE DOWN

Move to the same field 10 records back.
PAGE UP

Move to the first record.
CTRL+PAGE UP

Move to the beginning or end of a field.
HOME or END

Extend selection to the end of a field.
SHIFT+END

Extend selection to the beginning of a field.
SHIFT+HOME

Move one character left or right within a field.
LEFT ARROW or RIGHT ARROW

Select the character to the left within a field.
SHIFT+LEFT ARROW

Select the character to the right within a field.
SHIFT+RIGHT ARROW

Filter ranges (Data menu, AutoFilter command)

To do this Press
In the cell that contains the drop-down arrow, displays the AutoFilter list for the current column.
ALT+DOWN ARROW

Selects the next item in the AutoFilter list.
DOWN ARROW

Selects the previous item in the AutoFilter list.
UP ARROW

Closes the AutoFilter list for the current column.
ALT+UP ARROW

Selects the first item (All) in the AutoFilter list.
HOME

Selects the last item in the AutoFilter list.
END

Filters the range based on the item selected from the AutoFilter list.
ENTER

Show, hide, and outline data

To do this Press
Groups rows or columns.
ALT+SHIFT+RIGHT ARROW

Ungroups rows or columns.
ALT+SHIFT+LEFT ARROW

Displays or hides the outline symbols.
CTRL+8

Hides the selected rows.
CTRL+9

Unhides any hidden rows within the selection.
CTRL+SHIFT+( (opening parenthesis)

Hides the selected columns.
CTRL+0 (zero)

Unhides any hidden columns within the selection.
CTRL+SHIFT+) (closing parenthesis)

Keys for PivotTable and PivotChart reports
Lay out a report onscreen

Press F10 to make the menu bar active.

Press CTRL+TAB or CTRL+SHIFT+TAB to make the PivotTable Field List active.

Press the DOWN ARROW or UP ARROW key to select the field you want. Press RIGHT ARROW or LEFT ARROW to open or close a field that can be expanded.

Press TAB to select the Add To list, and then press DOWN ARROW to open the list.

Press DOWN ARROW or UP ARROW to select the area where you want to move the field, and then press ENTER.

Press TAB to select the Add To button, and then press ENTER.

Use the PivotTable and PivotChart Wizard – Layout dialog box

To display this dialog box, press TAB until Layout is selected in Step 3 of the PivotTable and PivotChart Wizard.

To do this Press
Selects the previous or next field button in the list on the right.
UP ARROW or DOWN ARROW

With two or more columns of field buttons, selects the button to the left or right.
LEFT ARROW or RIGHT ARROW

Moves the selected field into the Row area.
ALT+R

Moves the selected field into the Column area.
ALT+C

Moves the selected field into the Data area.
ALT+D

Moves the selected field into the Page area.
ALT+P

Displays the PivotTable Field dialog box for the selected field.
ALT+L

Display and hide items in a field

To do this Press
Displays the drop-down list for a field in a PivotTable or PivotChart report. Use the arrow keys to select the field.
ALT+DOWN ARROW

Selects the previous item in the range.
UP ARROW

Selects the next item in the range.
DOWN ARROW

For an item that has lower-level items available, displays the lower-level items.
RIGHT ARROW

For an item that has lower-level items displayed, hides the lower-level items.
LEFT ARROW

Selects the first visible item in the list.
HOME

Selects the last visible item in the list.
END

Closes the list and displays the selected items.
ENTER

Checks, double-checks, or clears a check box in the list. Double-check selects both an item and all of its llower-level items.
SPACEBAR

Switches between the list, the OK button, and the Cancel button.
TAB

Change the layout of a report

To do this Press
Selects an entire PivotTable report.
CTRL+SHIFT+* (asterisk)

Groups the selected items in a PivotTable field.
ALT+SHIFT+RIGHT ARROW

Ungroups grouped items in a PivotTable field.
ALT+SHIFT+LEFT ARROW

Keys for charts
Create charts and select chart elements

To do this Press
Creates a chart of the data in the current range.
F11 or ALT+F1

Selects a chart sheet: selects the next sheet in the workbook, until the chart sheet you want is selected.
CTRL+PAGE DOWN

Selects a chart sheet: selects the previous sheet in the workbook, until the chart sheet you want is selected.
CTRL+PAGE UP

Select the previous group of elements in a chart.
DOWN ARROW

Selects the next group of elements in a chart.
UP ARROW

Selects the next element within a group.
RIGHT ARROW

Selects the previous element within a group.
LEFT ARROW

Select an embedded chart

Display the Drawing toolbar: Press ALT+V, press T, press DOWN ARROW until Drawing is selected, and then press ENTER.
Press F10 to make the menu bar active.
Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar.
Press the RIGHT ARROW key to select the Select Objects button on the Drawing toolbar.
Press CTRL+ENTER to select the first object.
Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until round sizing handles (sizing handle: One of the small circles or squares that appears at the corners and sides of a selected object. You drag these handles to change the size of the object.) appear on the embedded chart you want to select.
Press CTRL+ENTER to make the chart active so that you can select elements within it.
Keys for drawing objects and other objects
When both the Reviewing and Drawing toolbars are onscreen, ALT+U switches between the Review command and the AutoShapes command, and ENTER performs the selected command.

Select a drawing object

When you’re editing text in a drawing object, you can select the next or previous object by pressing TAB or SHIFT+TAB. Starting from a worksheet, do the following:

Press F10, press CTRL+TAB to select the Drawing toolbar, and then press RIGHT ARROW to select the Select Objects button.
Press CTRL+ENTER to select the first drawing object.
Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
If an object is grouped, TAB selects the group, then each object within the group, and then the next object.

To switch back to the worksheet when an object is selected, press ESC.
Insert an AutoShape

Press ALT+U to select the AutoShapes menu on the Drawing toolbar.
Use the arrow keys to move to the category of AutoShapes you want, and then press the RIGHT ARROW key.
Use the arrow keys to select the AutoShape you want.
Press CTRL+ENTER.
To format the AutoShape, press CTRL+1 to display the Format AutoShape dialog box.
Insert a text box

Press F10, press CTRL+TAB to select the Drawing toolbar, and then press RIGHT ARROW to select the Text Box button.
Press CTRL+ENTER.
Type the text you want in the text box.
Do one of the following:
To return to the worksheet when you are finished typing, press ESC twice.

To format the text box, press ESC, and then press CTRL+1 to display the Format Text Box dialog box. When you finish formatting, press ENTER, and then press ESC to return to the worksheet.

Insert WordArt

Press ALT+I, then press P, then press W (Insert menu, Picture submenu, WordArt command).
Use the arrow keys to select the WordArt style you want, and then press ENTER.
Type the text you want, and then use the TAB key to select other options in the dialog box.
Press ENTER to insert the WordArt object.
To format the WordArt object, use the tools on the Word Art toolbar, or press CTRL+1 to display the Format WordArt dialog box.
Rotate a drawing object

Select the drawing object you want to rotate.
Press CTRL+1 to display the Format menu for the object, and then press CTRL+TAB to select the Size tab.
Press ALT+T to select the Rotation box.
Use the arrow keys to select the amount of rotation you want.
Change the size of a drawing object

Select the drawing object you want to resize.
Press CTRL+1 to display the Format menu for the object, and then press CTRL+TAB to select the Size tab.
Select the options you want to change the size.
Move a drawing object

Select the drawing object you want to move.
Press the arrow keys to move the object.
To position the object precisely, press CTRL+ an arrow key to move the object in one-pixel increments.
Copy drawing objects and their attributes

To make a copy of a drawing object, select the object and press CTRL+D. To copy attributes such as fill color and line style from one object to another, do the following:

Select the drawing object with the attributes you want to copy.
For AutoShapes with text, the text format is copied along with the other attributes.

Press CTRL+SHIFT+C to copy the object attributes.
Press TAB or SHIFT+TAB to select the object you want to copy the attributes to.
Press CTRL+SHIFT+V to copy the attributes to the object.
Keys for use with speech, e-mail, macros, and other languages
Use speech recognition and text-to-speech

To do this Press
Switches between command mode and dictation mode.
CTRL

Stops reading when text is being read aloud.
ESC

Send e-mail messages

To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail program. Most of these keys do not work with Outlook Express.

To do this Press
When cell A1 is selected, moves to the Introduction box in the e-mail message header. In the message header, moves to the Subject, Bcc (if displayed), Cc, To, and From (if displayed) boxes, then to the address book for the Bcc, Cc, To, and From boxes, and then to cell A1.
SHIFT+TAB

Sends the e-mail message.
ALT+S

Opens the Address Book.
CTRL+SHIFT+B

Opens the Options menu for access to the Options, Bcc Field, and From Field commands.
ALT+O

Opens the Outlook Message Options dialog box (Options menu, Options command).
ALT+P

Checks the names in the To, Cc, and Bcc boxes against the Address Book.
ALT+K

Opens the Address Book for the To box.
ALT+PERIOD

Opens the Address Book for the Cc box.
ALT+C

If the Bcc box is displayed, opens the Address Book for the Bcc box.
ALT+B

Goes to the Subject box.
ALT+J

Creates a message flag.
CTRL+SHIFT+G

Adds interactivity to the range or sheet being sent.
ALT+A

Work with macros

To do this Press
Displays the Macro dialog box.
ALT+F8

Displays the Visual Basic Editor.
ALT+F11

Inserts a Microsoft Excel 4.0 macro sheet.
CTRL+F11

Work with multiple national languages

To do this Press
Switches to right-to-left paragraph direction (the text must contain only neutral characters (neutral characters: Characters that do not have strong right-to-left or left-to-right language attributes. Numerals are an example of neutral characters.)).
CTRL+RIGHT SHIFT

Switches to left-to-right paragraph direction (the text must contain only neutral characters).
CTRL+LEFT SHIFT

In Japanese text for which you’ve displayed phonetic guides, moves the pointer into the phonetic guides.
ALT+SHIFT+UP ARROW

Moves the pointer from the phonetic guides back to the parent string of characters.
ALT+SHIFT+DOWN ARROW

Enter a unicode character.
NUM LOCK, ALT+numeric pad numbers

Excel Keyboard Shortcuts

Originally from All about Microsoft Excel by xlmaster

Express Assist is the original and the premier Backup and Restore utility for Outlook Express (OE) users. It has features not found in any other Outlook Express backup utility including: Search for and view messages in the backup without restoring; Find and view messages in the backup not currently in Outlook Express; Restore lost messages without losing the current mail folders; Retrieve messages as text or EML (mail) files; Backup and restore IE favorites, cookies and offLine web folders in addition to Outlook Express data; backup and restore OE message rules, mail accounts, and critical registry settings.

Express Assist 8.0.7 Backups for Outlook Express

Originally from ITechTips

Our favorite VoIP tool has made it a lot easier for us to make calls directly from Outlook, Outlook Express, and Thunderbird. The new toolbar that Skype has released installs and displays icons based on the Skype names and phone numbers that are written in actual emails.

Read | Permalink | Email this | Linking Blogs | Comments

Skype from Outlook and Thunderbird

Originally from Download Squad by Chris Gilmer

Do you have a pst or an archive that has tasks and flagged mail it, but the tasks and flagged mail don’t show up on the To-Do Bar? Here’s how you can make it work!

Right click on the name of your archive, (in the picture below, the archive is named “StuffForToDoBar”), and select ‘Properties for “<name of your archive>…”’

In the dialog that appears, check the box next to “Display reminders and tasks from this folder in the To-Do Bar”

Viola! Tasks and flagged mail from your archive in the To-Do Bar!

Make that PST show up on the To-Do Bar

Originally from Tasks and Time Management in Outlook by mmacbeth

Every now and then someone asks about how to use Outlook 2007 with the Getting Things Done (GTD) /Take Back Your Life! methodology, which suggests heavy use of categories and tasks to manage your mail, tasks, and life. Here are some tips for getting started with Getting Things Done in Outlook 2007:

1.       Categories – Categories are now unified across all of Outlook. To set up your categories, such as @home, @work, @phone, @e-mail, etc. by clicking on Actions->Categorize->All Categories. If you used categories in the past, your categories may already be set up for you. (When migrating between Outlook 2003 and Outlook 2007, all flagged mail becomes categorized with the corresponding color category (e.g. Red Category for Outlook 2003 Red Flags), all Calendar labels become categories, and all categories that had been used on Outlook 2003 Contacts and Tasks are migrated forward. All categories that were never used (e.g. the “Hot Contacts” category) do not get migrated.)

2.       To-Do Bar – The To-Do Bar, the panel on the right side of the main Outlook window, works much like the legacy Task Pad did. To best fit GTD, change the arrangement in the To-Do Bar to be Arranged By: Categories by clicking on the “Arranged By: Due Date” header in the To-Do Bar and selecting “categories.” Your tasks will now be arranged by category.  To collapse all of the headers (category names), right click on one of the category headers and select “Collapse all headers.”

3.       Flagging –  In Outlook 2007, flagging a mail makes it appear as a task in the To-Do list. To make this work for GTD, set your default flag to No Date by right clicking on the flag next to a mail item and selecting “Set Quick Click…” In the dialog, select “No Date” in the drop down menu. This way, you can flag your mail to make it tasks without a start date.

4.       Quick Click Category –  Categories have now been added (made more visible) in mail and they now have color. You can apply a category to a mail item by just clicking (and right clicking) on the square box on the right side of your mail items. To make it even easier, try setting the quick click category to your most frequently used category, such as @ E-mail, by right clicking on the category square next to a mail item and selecting “Set Quick Click…” In the dialog, select your most frequently used category from the drop down menu. Now next time you click on the square next to your mail, you can apply your default category in one click.

5.       Reminders – by default, when you set a due date on a task, the reminder is turned off in Outlook 2007. (We did this because the default flag has a due date so reminders would be firing all the time.) If you only use due dates rarely (i.e. not for the majority of your tasks), then you may want to turn setting reminders with due dates back on by going to Tools->Options->Task Options.

Now when you receive an e-mail that requires you to take some next action, you can flag it in the mail list view, then categorize it and then rename it in the To-Do Bar with your next action. If you want to get it out of your inbox, drag the mail to a project or other folder. Doing so will keep the item on your To-Do Bar/Daily Task List, but it will make your Inbox much cleaner.

When you are done with the task, just click on the flag next to the task to mark it complete. It will disappear from the To-Do Bar (completed tasks are filtered out) but it will continue to exist in the mail or task folder where you filed it.

If you want to schedule time for your tasks, you can go to the calendar and drag them from the To-Do Bar or Daily Task List on to the Calendar.

An alternative, and much faster approach is to drag the e-mail to the To-Do Bar under the category that the mail belongs to, and then drag the mail to the reference folder. In this way, the mail gets flagged, categorized, and filed for reference with two drags.

If a task pops into your head, you can type it into the To-Do Bar and hit return, and a task will be created. You can then drag it into the appropriate category grouping. (If you aren’t seeing the new item row in the To-Do Bar, you may need to reset your To-Do Bar and then arrange by category again.)

Let me know how this works out! And of course, please post other tips!

-Melissa

Outlook 2007 and Getting Things Done

Originally from Tasks and Time Management in Outlook by mmacbeth

Outlook 2003 includes a tool called “Mailbox Cleanup” to help you manage the size of your inbox .

Reduce Your Way To Faster Outlook Performance

Originally from Levin Group Tech Tips by dnohe

It isn’t just the visual redesign that brings a fundamental change
to Office 2007; Microsoft has also made some pretty major changes to
the underpinnings of the supported file formats. In fact, Word, Excel
and PowerPoint all get new default file formats, storing documents as a
series of XML files inside a ZIP container.

The ZIP compression means the resulting files are smaller – down to
a quarter of the size of the equivalent binary file from Office 2003 -
and they’re also more robust. Errors in transmission will corrupt the
file less often and, if corruptions occur, the main parts of the
document can still be read.

Based on XML and ZIP, the documents can easily be manipulated by
programs on workstations or servers without needing the Office apps to
be automated or even installed. This makes it possible to build
efficient, robust and scalable apps that wrangle Office documents,
gathering data from them or pushing data into them.

Word, Excel and PowerPoint will open and save old, binary format
documents and render them with 100% fidelity. You can also upgrade old
documents to the new format without problems, but many of the new
features in the applications rely on the new file format: saving new
documents in the old formats will probably mean losing some formatting
or functionality. The applications will warn you if this is going to
happen.

Export as PDF/XPS

Virtually all Office 2007 Beta 2 apps will allow you to export your
documents directly, either as PDF or as XPS (XML Paper Specification),
the new Microsoft rival for PDF. These formats allow you to share final
format documents with other people if they don’t need to be able to
edit the document contents. You can choose whether to save a small file
for viewing onscreen or a larger file for printing on an office
printer. Due to the reported anti-trust concerns, Microsoft looks
likely to take out the ability to save PDF or XPS from the final
version of Office 2007, but you should be able to download a patch from
Microsoft to add those capabilities back in.

Themes

All the main applications now make use of a common set of Themes
that control the fonts, colour schemes and effects used in the
documents. Picking a theme will change the body and heading fonts, the
colour scheme and the glow, highlight or shadow effects on objects, all
with one click. Office comes with a set of 20 themes and you can also
make your own. Corporate customers will be able to define one or more
corporate standard themes and, if they want, not distribute the other
themes, so that all users can easily produce documents that conform to
the corporate standard.

Diagrams

Another feature that appears in many applications is the new
diagramming tool called SmartArt. Building on the previous Office
Diagrams feature, SmartArt lets you turn a boring list of words into a
diagram with a couple of clicks. The diagrams have circles, rectangles
and arrows. Browse the gallery of diagram types and pick one. Paste
your text into the outliner and you have a diagram. Add colour and
effects such as shadows or 3D with just a couple of clicks. SmartArt
certainly livens up a document and is simple to use.

Microsoft Office 2007: Nuts and bolts

Originally from Technophilia by Abdul Jaleel

1. From the Word menu, select Format, Background.
2. Select Printed Watermark.
3. Select Text Watermark
4. Select the desired options
5. Click Apply, then click OK.

Or Use an Image as a Watermark Here’s how:

You can insert clip art images, etc. as watermarks in Word documents.

1. From the Word menu, select Format, Background.
2. Click Picture Watermark.
3. Click Select Picture
4. Select the desired picture, then click Insert.
5. Click Apply, OK, then click Close.
6. The watermark can be viewed in Print Layout view.

Placing a Text Watermark in a Word Document

Originally from Windows XP help by blbsnj

Solution:
1. Open a Windows Explorer folder
2. Select Tools and then Folder Options
3. Select the File Types tab
4. Select Extension: (NONE), File Type: URL:HyperText Transfer Protocol
5. Click Advanced toward the bottom of the window
6. In the Edit File Type window, select open and click Edit
7. Clear the check for DDE above the DDE message box (which should contain “%1″ or similar)
8. Click OK, Click OK
9. Repeat for File Type: HyperText Transfer Protocol with Privacy and FTP

Slightly modified from these instructions

HOWTO Open Links in Outlook Emails with Firefox

Originally from The Republic of Geektronica by Geektronica

Skype toolbar for microsoft office Originally from TechLifeBlogged by noemail@noemail.org (Scott Kingery)